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Adding Attendance Data via the Calendar

Once you have displayed the relevant calendar, you are able to record pupils' attendance against it.

Note: By default, the Calendar screen displays 'All' timetables. You are able to use the Display registration/break periods from timetable drop list to narrow the timetables displayed. (Within passFINANCE/schoolADMIN you are able to set up multiple timetables.)

ClosedHOW TO ADD ATTENDANCE DATA VIA THE CALENDAR

  1. Find the period you are taking attendance for.

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    1. Go to Calendar / Attendance > Calendars.

      The View a new calendar screen appears. (The logged in user's calendar appears automatically.)

    2. Enter your search criteria in one or more of the fields at the top of the screen. You can search by:

      Field Action
      Name Click Search to access a Search dialog. Use the two drop lists to select what you would like to search by, e.g. 'Staff' and 'Subject'. Depending upon your selection in the second drop list, you can either type all or part of the person's name into the final field OR make a selection from the drop list that appears. To exclude non-academic staff from your results, tick the Academic staff only? check box. Click Search. Click on the name you want in the list that appears.
      Date Click in the Date field, click Diagonal cross icon for removing items to remove the existing date and type a new one OR click Calendar and select the date you want from the calendar.
      Display registration / break periods from timetable Use this drop list to select a relevant option.
    3. Click View Calendar. The relevant calendar appears below the Filter section.

  2. Single-click on the period you want to take attendance for and click Take Attendance.

    The Attendance screen appears displaying the relevant pupil details.

    Example: Example Attendance screen

  3. Do ONE of the following to log a pupil's attendance or absence:

    • Swipe across each pupil's name/photograph. Swipe to the left to mark them as 'N' - No reason yet provided for absence. Swipe to the right to mark them as present.
    • In the relevant session or period column for each pupil, use the drop list to select the relevant attendance mark.

    • To give ALL the pupils in the group the same attendance mark, click Arrow pointing down next to the relevant session or period column heading and select the appropriate 'Mark all present' option. For example:

      Attendance options

  4. (Optional) Add an attendance note(s) to the record.

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    1. Hover next to the relevant attendance mark field until Edit icon appears.

    2. Click Edit icon.

      The Attendance Notes dialog appears.

      Attendance Notes dialog

    3. Type a description and notes into the relevant fields.
    4. If this is a report item, tick the check box.
    5. Click OK.
  5. Tick the Complete check box at the bottom of the session/period's column.

  6. (Optional) To add data for another session on the screen:

    1. Click Arrow pointing down next to the relevant session or period heading.
    2. Select Edit Session.
    3. Repeat steps 2 to 4, as required.
  7. Click Save.